Documentation refers to any record that can be retrieved or reviewed at a later time. This includes records created in a paper or physical form, as well as those that are recorded in digital format with computer applications like word processors, spreadsheet programs, and image editing software. In the majority of organizations, documentation is based on an established set of guidelines and conventions to ensure that each new document has a certain degree of similarity in shape and structure to earlier documents. This ensures consistency and security in the organization’s workflows as well as the documentation ecosystem.

Unlike traditional physical or paper records, documents stored in digital formats are often assigned a unique name to differentiate them from other records. This helps organize the files and provides a way for users to locate information without opening multiple documents to locate it. Documentation is usually organized into folders to make it easier for those who have a vast amount of information to find specific records.

Apple applications like Pages and TextEdit and third-party applications available on the Mac App Store allow you to create various types of documents. This includes reports and letters essays financial graphs and charts presentation slideshows and more. These documents can be used across different platforms and facilitate collaboration among team members.

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